TeamDME! FAQ:  General Ledger Setup Example
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General Ledger Setup:  (DO NOT USE THESE CODES....VERIFY THE CODES WITH YOUR ACCOUNTANT!!)

Order/Entry: Debits: Credits: Type of Account:
Receivable Acct when posting An Order: 130-00 Asset
Revenue Acct. when posting an order: 400-00 Revenue
Freight Acct. When posting an order: 406-00 Revenue
Sales tax Acct. when posting an order: 220-00 Liability
Costs of Goods Sold when posting an order: 506-00 Expense
Inventory Acct. when posting an order: 140-00 Expense
Inventory:
Depreciation expense when depreciating an item:
Accumulated depreciation when depreciating an item:
Adjustment acct. when post physical count: 505-00 Expense
Inventory acct. when post physical count: 140-00 Asset
Adjustment acct. when posting adjustments: 505-00 Expense
Inventory acct. when posting adjustments: 140-00
Accounts Receivable:
Cash received acct. when posting payments: 101-00 Asset
Non-Allowed acct. when posting payments: 523-00 Expense
Adjustment acct. when posting payments: 550-00 Expense
Receivable Acct. when posting payments: 130-00 Asset
Cash received acct. when posting deposits: 101-00 Asset
Customer Deposit acct. when posting deposits: 205-00 Liability
Receivable acct. when posting a finance: 130-00 Asset
Revenue acct. when posting a finance: 405-00 Revenue
Accounts Payable:
Expense Acct. when posting an invoice: ???
Payables acct. when posting an invoice: 200-00 Liability
Payables acct. when posting a payment: 200-00 Liability
Checking acct. when posting a payment: 101-00 Asset
Discount acct. when posting a payment: 101-00 Asset
General Ledger:
Expense acct. when different from Revenue: ???
Revenue acct. when different from Expense: ???
Income Summary when revenue is different from total: 399-00 Equity
income summary when closing ledger year: 399-00 Equity
Retained earnings when closing ledger year: 320-00 Equity


Sample Chart Of Accounts:
(DO NOT USE THESE CODES.  VERIFY THE CODES WITH YOUR ACCOUNTANT!!!)

101-00 Checking Acct. Asset 400-00 Sales Revenue Revenue
130-00 Acct. Receivable Asset 405-00 Finance Fees Revenue
140-00 Inventory Asset 406-00 Shipping Charges Revenue
200-00 Acct. Payable Liability 505-00 Employer Cont. Expense
205-00 Customer Deposit Liability 506-00 Cost of Goods Expense
220-00 Salestax Payable Liability 523-00 Bad Debt Expense
320-00 Retained Earnings Equity 550-00 Depreciation Expense
399-00 Income Summary Equity


    

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Last updated: October 21, 2002
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